Benefits of an Integrated Educational Software System

 

Use of Enterprise Resource Planning (ERP) software isn’t typically associated with colleges and universities as it’s the biggest challenge is to bring proper functioning and operations of managements to make work flow easy and simple to manage and thus College ERP/University ERP software is essential and useful for management of an institute.

ERP software is your one stop need that offers a helping hand to the management, so that every function of the business can be brought in just one roof

ERPs were originally designed for enterprises and business organizations. However, many institutes today are turning to ERPs for smooth running of day-to-day managerial operations. Evolution and implementation of custom-made College ERP/University ERP system has helped in improving the functionality of these institutes and at the same time aided faculty member and students in many ways.

If you are at the helm of an educational institute, here are five reasons to consider implementing a campus ERP:

• Integration of Systems: An ERP solution is an effective way of integrating different systems and departments operational within an institution. It can, thus, help in bringing about uniform control over functioning of different departments.
• Improved Productivity: A custom-made ERP solution can help administrators within an institution manage operations and organize data more accurately, thereby, boosting productivity and reducing the time and effort taken to complete routine tasks.
• Swiftness in Operations: Campus ERPs have the potential to quicken the management process to a great extent. Once the process of implementation of the system – which may be a tad time consuming – is over, you can expect managerial tasks to be completed at an unprecedented speed. No more having to maintain files, attendance registers and log books. All the data is available on the ERP dashboard.
• Reduced costs: Carrying out all administrative and managerial tasks on a fully functional software system can help in bringing down operational costs considerably. By transitioning to a software solution, you cut back on cost of manpower and resources.
• Continued Collaboration: Interactive web and mobile-based applications included in ERP software helps teachers, students and administrative staff to collaborate beyond the confines of an institute as well. This makes the process of sharing information seamless and more efficient.

Benefits to the overall Management:

Using this software, the management has a systematic and easy approach towards maintaining and updating the different aspects of their institute. The administrative staff can reap several benefits from iCloudEMS ERP – College ERP/University ERP System, some of which are as follows:

• Single Point Management Software
• Zero redundancy in managing the institution’s records
• Effective communication between teachers, parents and students
• Creation of campus tech-savvy image
• Complete automation of all operations
• Centrally stored information with zero redundancy
• Best possible resource optimization
• Auto-generation of teachers timetable with dynamic substitute management
• Availability of microscopic as well as macroscopic views
• Cost-effective
• Save lots of investment in different software and management issues

What are the benefits in installing ERP software for university?

It sounds good when there is a single platform where you can assimilate all the purposes of each department? Noticeably it’s an astonishing idea. Technologically advanced ERP software can help school staff to record larger data and other dealings in just one place without going anywhere and that too in a short span of time. The users of the data have to register to get access to the information. Typically it is alienated into dissimilar sections for teachers, administrators, parents and students. Each department user can make an account with login details and just have to put password and login so that they can access the data. For comfort of parents and students, some College ERP/University ERP software also designed for computer-generated campus. It makes easy for parents as well as for teachers to make a correct decision who are looking for a good school with correct knowledge.

Conclusion: College ERP / University ERP solutions are the way forward in keeping abreast with the changing times. It is a one-stop-solution to make the process of imparting education more streamlined, efficient and modern. By implementing this management software, you will focus on improving the quality of education, reach desired academic goals within specific time and cost perimeters. The final outcome is that all the constituents-students, teachers, staff, administrators and parents comes out a winner – which just may be campus management’s best benefit of all.

Source from: https://www.icloudems.com/education-software-system/

The Benefits of Integrating Social Media with your EMS

 

As 30th June 2019 marked as the Social media day in the calendars . So sharing some perspective as to how Education Management System can incorporate Social media in their framework as well.

Social media is just not a buzzword or keyword that is trending nowadays.

Disruption in the sectors like telecom and consumer electronics has not only given access however has increased the consumption level of data that is consumed.

Increased availability of internet connections and access in recent years, propelled by the central government’s Digital India initiative was directly proportional in the growth of social media users.

India has the world’s highest data usage per smartphone at an average of 9.8GB per month, a new report by Swedish telecom equipment maker Ericsson said, adding this will double to 18GB by 2024, fuelled by rich video content

Of which 90.4% of Millennials, 77.5% of Generation X, and 48.2% of Baby Boomers are active social media users.

With the ease of internet access, the number of social media users in India stood at 326.1 million in 2018 and it’s growing day by day.

Students are an integral part of any education system and of which major student prefer use/addicted to social media and its exceptional features that every channel has got. Likewise how EMS supports or enables the integration of key modules processes at various colleges, institutes or universities. The central role each technology plays is what makes the integration of Social media with EMS software more efficient and productive rather than the distraction.

Some Institutes or management even treat this concept as absurd: Social media use invites distraction, they reason, so how can it be useful in an educational setup. Some more stats here

The above line of thinking is both unproductive and unwarranted. Students have been blending their college time and social time for years now. Instead of forcing the rule/law we can enable collaboration, communication, typical day-to-day activities will enjoy improvements from social media integration.

Instead of aimlessly scrolling/trolling through TikTok ,Snapchat and Instagram accounts we can make use of community or user groups of students and universities to explore more on knowledge ,showcasing innovations and addressing concerns and make life easier for the students and for the educator’s as well. Check here for more perspective and here

The millennial’s are the most tech-minded in history. They are concerned with what’s new and cutting-edge. Your universities won’t be able to attract the right student force if you aren’t able to appeal their sensibilities or share experience that fulfil their expectations of a plugged –in and “always-on” experience.

By using channels like YouTube, Podcast, Reddit , Github and Slack channels.

Not also students even teachers or educators also have their own channels for imparting knowledge.

That’s the short version of how EMS stands to gain from social media integration. They nurture an involved, modern and long-term student force that is prepared to handle all the disruption the universities has to offer. But let’s get into specific ways you can enhance EMS with Social media integration.

Education industry or edtech landscape is quite fragmented different from most others because there are multiple stake holders involved. Also unified common goals for students, teachers, parents and district leaders/educators are also a part of decision making process.

Not all data can be shared or aired in social media channels. The rules that we apply in personal life some gets applied here as well as Universities and institutions cannot air their data in public and is very sensitive of those.

We can use social media for following purpose

Making announcements for important events and matters, such as graduation/exam or admission dates, new rules, new courses, events, campus dates, visiting lectures and visits etc.

Showcasing facilities such as new infrastructure, e.g. library, swimming pools, canteen, transport facilities etc. that are an important part of the student life.

Taking feedbacks from various stakeholders like students, teachers, administrators, leaders etc.

Showcasing important events such as annual day, sports day, events, hackathons , campuses organized.

Driving awareness of world events and internal events (e.g. fundraisers, blood donation camps, hackathons, visiting lectures etc.) that concern the student force

Building a strong and loyal alumni network and encouraging participation. Posts on career achievements, promotions, campus hires, community building, references etc. will help reconnect alumni, grow the university’s exposure and increase the SEO value of alumni and the college/university.

Serving as a thought leader by proactively providing interesting content around career and study areas.

Check how other universities are doing here and here and here

HOW UNIVERSITIES CAN GAIN FROM INTEGRATING SOCIAL MEDIA WITH EMS

PERSONALIZATION

Personalization is unlocking vast opportunities for Universities/Institutes. It facilitates acceptance and the rapid adoption of the technologies that are driving change; as your cohort becomes more comfortable, they will feel empowered to be more creative and innovative.

COMMUNICATION IS A TWO WAY STREET

This is one of the more obvious benefits. Social media platforms thrive on streamlining communications. The biggest social media platforms of the past decade all saw rapid growth because of their abilities to change the way people thought about communication. Applying those lessons might take the form of adding features to student interactions like instant sharing, likes, and algorithm-based machine learning, which in turn can make communicating and collaborating a more seamless part of your system workflow.

EFFICIENT AND ENHANCED OUTCOMES

EMS are chiefly concerned with maximizing learning /productivity i.e Program Based Outcome/Course Based Outcome. Conventional knowledge tells us that giving students, especially young students, access to distractions during work hours is the death knell for productivity. Right? If we were talking about actual distractions, that may be accurate, but it’s precisely this narrow view of new technologies that makes younger people so hesitant to go for traditional universities/institutions. The kind of social media features we’re talking about – personalized profiles, activity tracking, group sharing, instant messaging – are far from being distractions. In reality, these features are likely to enhance productivity more directly than many of the other software features your employees use regularly.

Instantaneous and integrated departmental communication is the next step for increasing productivity in every Institution/Universities. Questions, grievances, and reports that once required human labor and time-consuming meetings can now be completed in seconds or a few minutes. Integrated communications can also help break down departmental silos – a common occurrence where different departments or teams are reluctant to share information with one another and may even be outwardly hostile towards the idea of sharing information or collaborating. However, when social media’s innovations are paired with the already exceptional productivity features offered by EMS, you stand to gain in ways you had never thought possible.

OMICHANNEL WAY FOR GREATER STUDENT EXPERIENCES

What is the most important thing for a Institution/University? Most answers involve some concept related to serving students. The experience is the single most valuable part of any college to attract students to their cohorts. And the data associated with the student experience across every channel of communications (omnichannel) –especially for visitors or the lead generation module. How they decide to enrol for a certain course, how long they spend on a course webpage, what informs or influence their admission process – is extremely valuable. Social media integration can be key to accessing this data.

Omnichannel statistics are integral to EMS. The integration of social media with your enquiry management i.e leads, Schedule management (time table), Library management, event or short notices to students/parents processes yield easier access to these statistics and enhances the visibility and transparency of each of those functional areas. It also enables the ability to monitor the student journey from beginning to end. Open social media integration allows you to communicate and reach out to the students/parents in a better way rather than having various Apps and whatsapp groups for communication. EMS alone usually cannot provide information in as much detail. The end goal is to use all this new data to create custom, fully-personalized profiles for each of your customers. Also the whole purpose is not to air the data publicly however reach the desired target audience in a better and easy way maintaining the privacy within the group or closed knit community.

AUTOMATING REPETITIVE TASK

Integration allows you to automate and optimize handling negative student/parents feedback. Your EMS can collect and send the above data to your Point of Contacts POC’s instantaneously. While your POC /Community builder’s uses social media to collaborate on a group effort to rectify any complaints, your EMS can collect other valuable statistics pertaining to such issues. For example, methods that show the most promise for resolving any disputes/queries/misunderstandings can be answered. Integration means relevant data can be compiled immediately and acted upon promptly, rather than completed sequentially over time. This can provide the higher authorities to keep tab or a bird eye view or more in-depth and accurate understanding of its relationship with student and teachers.

CENTRALIZED COLLABORATION

With social media integration, you get to choose which social media platforms your students are using. Many are already using social media during the study hours anyway – they may just think it’s frowned upon to do so and are forced to do it in secret. Integration not only helps you foster more satisfied and engaged students, it also lets you choose the platforms they’re using. Think of it this way: your students can either be having conversations on private, third-party servers, or they can be having them on communication lines managed by your support team.

The University/Institute adoption creates not only a more productive and welcoming environment but a more easily-monitored one as well. Instant messaging, student user profiles, and group projects will all be hosted under a single banner. And it’s your banner, at that. Finding specific messages and statistics, a process that once required considerable individual labor, can now be performed in an instant by checking your integrated platform’s logistics. In addition to increasing productivity/outcome, this practice also decreases the possibility that important data will not be manipulated or tampered with.

Conclusion: In short Universities can increase productivity and efficiency along with a conducive stable environment based on policies or standards created by the governing bodies by integrating their Education management systems

 with social media.

Source from: https://www.icloudems.com/socialmedia-ems/

iCloudEMS: EMS Solution for Modern Education System

 

Education is the passport to the future, for tomorrow belongs to those who prepare for it today.

These words of Malcolm X, after more than 50 years of his assassination still holds true to the core. Education does not only prepare us for tomorrow but the innovation in the education system needs a system, which should be futuristically innovative. At one place, education is so inclusive, it has exclusive technologies too. In such a scenario, to hold all this together we all need a strong and sustainable system. To hold all the requirements of the new era of educational evolution, Cloud Next Vision stands tall with its iCloudEMS.

Let me go through, the qualities of iCloudEMS, which makes it stand tall in crowd of EMS

• Multilevel Whether its finance or academics, fee or payroll, hostel or classroom, transport or travel, it can be managed by it. Without differentiating any we can track attendance of principal to the student by syncing with biometric system. Payroll can be defined and delivered using the same, not for one but many institutions across the globe. It doesn’t get categorized in levels, locations or any other limitations.
• Innovative: We provide outcome based solution for education system. We don’t only fulfill requirements but also we use our innovation to present it in a more productive manner. From Grievance to visiting faculties, from lateral admissions to exchange programs, from recruitment to training & placement, every new need of institution is fulfilled with our ERP.
• Storage Managing & maintaining records of everything in the institution is a tedious task. When every institution has a stock of resources, to utilize it properly the storage should be managed efficiently. Whether its books or report cards, we store data of everything so well that tracking is such an easy job. So, in modern days education College ERP / University ERP is very much required to maintain the quality of learning in Colleges and Universities.
• Secure From all those financial assets and information, securing it from misplacing and utilizing it when required is a key feature for our system, whether its fee or payroll, all the data can be securely stored in our system. So, without a fear of any manual misplacement or miscalculation, we can hand over all our finances to this educational EMS.
• Accessibility From timetable to report cards, anything can be accessed from anywhere from anything. The mobile apps give students the privilege to follow the timetable, pay the fee and see results all on their mobiles. Not only this via SMS, but all the pillars of the education system, student, teacher, parents, and management can also access & stay connected.

We are focused to provide outcome-based Education Management System with utmost clarity & efficiency. Stability and uniqueness of our College ERP/University ERP software flexible enough to manage institutions of Architecture or Medicines too. To know more about it, please connect with us.  https://www.icloudems.com/contact-us/

Source from: https://www.icloudems.com/ems-solution/

iCloudEMS: EMS Solution for Every Institution

 

Nowadays when education is no more limited to books, educational institutions has also changed in and out. They are no more limited to provide education but they also perform as enterprises, which to perform on general grounds of honesty and profit. Considering this fact, colleges and Universities should be capable enough to handle data of a large number of students which also tends to generate equally large number of transaction.

Hence it’s a tasking job for any college management to manage all this. That’s why the college management system faces hurdles and tough issues while controlling & running the administration. With time complexity increases and manual maintenance becomes really tough. A Well designed software management system is the only solution for all these problems.

To integrate and automate activities starting from admission to leaving certificate, an EMS based software solution is very much required. It can only take care of all these functions like fee, examination, results, library, accounts, canteen, payroll, inventory, and many others. To operate everything smoothly the entire system is regulated on a web-based server. It enables the management to operate many interrelated modules and manage the administration effectively. Furthermore, since the entire system and transactions are recorded in a centralized database, the process of gathering individual and collective conclusions can be accomplished on a touch of the button and within a fraction of seconds. EMS software systems offer a powerful mechanism to generate accurate and automated reports in the form of tables and charts when required.

With EMS software, every college and university become transparent to various regulatory authorities that are genuinely interested in the running of the institution. The list includes audit authorities, college unions, the board of directors, trustees, student groups, and many others. The data generated on well-designed and tested software is more accurate than data processed manually. This will also help the management stay updated and maintain a system. This system is worth evaluation and appraisal.

In fact, if EMS solutions installed and implemented at all levels, it helps to establish better communication with students. Which tends to strengthen relations with students. The management can also install a virtual mobile platform, which promotes an advantageous learning environment and works as a good interaction tool too. Students are also well informed about admissions, examinations, fee payments, and many such essential data which helps them to be on track. Additionally, an advanced EMS software system allows the management to set up a secure payment gateway for monetary transactions like accepting fees from students.

Conclusion: iCloudEMS is a multi-campus multi-functional software solution which his developed after extensive research in education domain. It doesn’t only give a cutting-edge performance but also solves the most complicated tasks. It also connects various stakeholders such as Staff, Teachers, Students, and Parents. It fulfills the entire administrative requirements in real time. It simplifies the operation, makes it easier for staff and transparent for management. It doesn’t only connect the students but keeps the information and data about those students safe, which helps to track and easy to access. Source from: https://www.icloudems.com/ems-solution-institution/

Future of EMS Software in College Management

 

With globalization the scope for the educational opportunities has grown and the number of courses has grown.

In addition, the need for automation of mundane tasks is growing and EMS software is an answer for these issues.

The EMS software is an open-minded software that is familiarized to streamline and make the process easier.

Campus management turned complicated in the recent past by the expansion of opportunities and growth in the number of courses. The EMS software supports the staff, students, and management at an ease to carry out the daily activities of a college or a university. In addition to regular activities, most of the important activities can be managed with the help of Enterprise Resource Planning (ERP) solutions of EMS software by investing less time and money. The tasks which can be completed within months or years with manual efforts can be done within minutes with the help of EMS software since most of the important tasks can be automated with the help of such software.

Role of EMS software in campus management

Most of the campuses are using EMS software to manage admissions and financials with less manual work. Many people may worry that this is a hazard for providing employment but in fact, the EMS software supports manual work and not a hurdle to providing employment. For example, if you consider a library, the archives and maintenance of documents is a herculean task for the staff but if the software is entrusted for library management, keeping the records and archives becomes easier.

Free and fair management

Free and fair management of the campus is possible with the help of automated software. The organization and evaluation of examinations and assessment becomes easier and fair since the machines don’t make mistakes often when compared to human beings. When the admissions are needed to be provided and certificates are required to be verified, the merit lists and marks sheets can be verified in a fair manner without any drawbacks.

Support for the students

Performances of the students can be assessed and recorded easier and in more understandable style in the form of graphs and charts at regular intervals. The circulars can be issued at one click and hence the students can be aware of important notices and the interaction of the management and students becomes smooth with the help of EMS software.

Conclusion: All Educational Institutes should invest in a user-friendly and comprehensive EMS to perform the required operations, timely and effectively so that the time and academic resources can be utilized in more productive output delivery and the staff can be free from doing the tedious tasks and can make the decisions in the right direction

Source from: https://www.icloudems.com/future-of-ems/

How EMS systems are useful for an Educational Institute?

 

With the help of modern technology and digital medium, the world is changing every day and we are changing alongside the world. With the help of modern technology, the education systems are getting better all over the world and make the process of management easier. These systems are helping the colleges and institutes to grow in size as well as scope.

EMS Software gives an amazing solution for Colleges

Although, the need for implementing the automatic systems over the conventional educational system is much necessary in today’s world. This will help a college create a more study focused curriculum. An automated system can assist colleges to plan and create a well-defined management system that is built following the needs and wants of the overall system and focuses on increasing the efficiency of the previous management system. These modern technologies will eventually improve the efficiency of college professors and offer them with the different ways to teach the students that will help students to bring out their true self and helps them to show their creativity in a better way.

In today’s world of modern technology, most of the colleges and other institutes are already opting for the EMS systems for colleges. Which means if a college still doesn’t have an automated system implemented, they might fail following the current education system.

In any industry there is so much information that is needed to be collected in all this time plays an important role. In order to manage all the details of students studying in a college, only EMS systems can help the colleges to record and review all the details of all the student’s efficiency without wasting much time and man-labor. In an institute or a college with the help of EMS system, the college can easily maintain the records of the students that includes services like inquiries and admissions, campaign management, schedule and timetable management, examination, report generation, etc. All these tasks are complex to do and require high accountability, accuracy and more man-hours to maintain the records. With the help of student management systems (SMS) the whole tasks or maintaining records become easy. Management of the students and tracking their performance becomes easy with the help of SMS system. Other than that SMS can help the students with the various aspect of their learning.

Below mentioned are some of the ways how Academia can help the education system:

Offers a better channel of communication: With the help of EMS system all the students, teachers and other staff of the college can communicate with each other in a smooth and efficient way. As this can simplify the process of submitting the assignments and assigning the marks to different students.

Easy access to the information: Accessing the information anytime from anywhere becomes possible with the help of EMS system. As it provides the college with the universal portal that can be accessed by the students and staff anytime and anywhere.

Provides the smoothness to the whole process: Managing the daily process becomes easy with the implementation of the EMS systems.

Conclusion: An EMS implementation has been upsurging the response time in multiple sections. Whether it be an activity relating a single department or a multiple functional procedure, ems education does eliminates human effort and decreases the lead time. Lastly and most significantly, it leaves you energy and time to emphasis on the feature that needs the most attention that is Education. The world has by now has taken a step forward accepting ems software in areas as important as education. It is time for you to do so!

Source from: https://www.icloudems.com/educational-institute/